 Volunteer
Information
 Golf
Tournament
The Eagle Classic Golf Tournament is Home and School’s largest
fund raising activity, typically held during the day on a Friday in
late Spring.
ESP –
Yes
Keeping Children Safe required –
No, preferred
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Chair -
Time Commitment: Over 40 hours, late Fall to early Spring
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Schedule regular meetings to get committee reports
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Coordinate format of tournament, scoring
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Coordinate contest holes, hole in one contest
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Run awards ceremony following tournament and announce
winners
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Knowledge of Greater Giving software
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Advertising/Sponsorship Solicitation - 3-5 individuals
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Contact local businesses to see if they will help sponsor
the tournament, holes, etc. or donate items for the raffle
or door prizes for the golfers
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Update Greater Giving software
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Golfer Gift Committee – 1-2 individuals
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Research options within budget for golfer gifts, goodie bag
items and get appropriate logos
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Work closely with the chair and co-chair to arrange any
payment as needed
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Site Logistics Coordinator
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Select the best site and date to have golf tournament
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Coordinate logistics of golf course
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Placement of registration and dinner table(s)
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Registration Solicitation
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Recruits golfers to play in the tournament
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Creates the registration form using Greater Giving
software. You will get approvals from Principal and
Development Director to ensure SJS standards are followed
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E-mail or mail out tournament information to past and
potential players. You will be given a list of those who
have golfed in the past tournaments
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Distribute to local businesses to display the information
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Work closely with the H & S treasurer since you will be
receiving the registration money.
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Finance Chair
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Create a budget spreadsheet to help entire committee reach
fundraising goal
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Responsible for payment for all tournament related
costs….trophies, hole sponsor signs, banners, printing,
postage, etc
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Prize Solicitation
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Publicity Coordinator
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Send information to North Texas Catholic, area church
bulletins, club websites and area newspapers
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Approval on all items to be coordinated with chair,
Principal and Development Director to ensure SJS standards
are maintained
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Take pictures or arrange for someone to take pictures during
the tournament as well as winners during awards ceremony
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Share pictures will be shared with SJS office
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Volunteer Coordinator
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Recruit volunteers
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Coordinate volunteers day of event
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Dinner Item Volunteers Needed to provide various items for meal
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One site volunteers -24-40 needed for:
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Set-up – 2 hours
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Check-in – 2 hours
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Hole Spotters – 4 hours
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Dinner Set-up – 2 hours
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